Adverse Weather Conditions

Adverse Weather Conditions

 Contents

1.0  Aim of the plan

2.0  Plan aims to prevent

3.0  Decision making process

4.0  Enforced School Enclosure – what happens

5.0  Restricted School Opening – what happens

6.0  Travel to School – car & minibus service

7.0  Alternative Arrangements for collection

8.0  Communication with School

9.0  Q&As for Adverse weather days when School remains fully open

10.0      Support if stranded at school

11.0      Snow clearing & gritting

 

1.0 Aim of the plan

It is our intention that the school will be open on all normal school days even when some poor road conditions exist. However, in the event of adverse weather conditions, we cannot guarantee that staff will be able to attend school and a decision to close the school or restrict school opening may have to be made to ensure our pupils’ and staff safety.

This document covers the contingencies made for adverse weather conditions which may result in an enforced school closure or restricted opening of St Peter & St Paul School.

 

2.0 This plan aims to prevent:

 · The stranding of pupils and staff by unnecessary risks travelling to and from school through good communication and planning.

 · Excessive impact on children’s education by alternative means of support 

 · Accidents in the school through thorough risk assessment 

 

 3.0 Decision making process

If the weather conditions are severe enough to force closure or restricted opening, this decision will be communicated to parents by the following means:

a.    Email ( restricted opening and closure )

b.   Local radio (Peak FM) ( closure only )

c.    Twitter ( closure only )

 

The decision to close the school will be taken by the Head and Chair of Trustees and will be taken by 7.00am of each day at the latest.

 

4.0 Enforced School Closure

If the school is forced to close, a member of staff (where possible) will be available at school to ensure that messages and communication are maintained for the first two hours of closure (7.30 – 9.30 am). Thereafter, the school will be empty. Should it not be possible for a member of staff to be in school we will ensure that the reception email address is checked and responses sent where possible, emails should be sent to  reception@spsp.org.uk

In the event of an enforced school closure, we cannot look after children. However, those already delivered to school prior to a decision being made, will be looked after until they can be collected by you or an authorised party.

Children arriving after the announcement of an enforced school closure decision cannot stay at school.

5.0 Restricted School Opening

This is where the school is open on reduced hours as some staff or pupils may be unable to attend owing to extreme weather conditions.

If the Head and Chair of Trustees have agreed restricted school opening owing to children and staff safety in advance, then the school will open at 08.30am and close at 3pm.

If conditions deteriorate during the day, then the Head may communicate an earlier closure time via the agreed communication routes set out above plus individual phone calls – it is your responsibility to ensure that school has your most up to date emergency contact details.

5.1 Restricted School Opening – What Happens In School

The senior member of staff on site will organize the staffing allocations irrespective of their normal responsibilities.  The priorities will be (in order of importance):

i. Safe supervision of the children.

ii. Continuity of educational needs wherever possible.

Alternative activities matched to the age of the children and the skills of the staff member will be offered if priority (ii) is not possible owing to staffing levels. Where teaching staff are unable to travel to school safely then work will be emailed through by teachers to school and to parents’ email addresses by 9.30am.

 

During Restricted School Opening there will be no Breakfast Club provision and no After-School club provision, staff meetings or after school parental meetings.

We will relax our normal high expectations of punctuality and uniform and no child will receive a late mark or an unauthorised absence, if you have decided that it is not safe for you and your child to travel. Please ensure children are dressed appropriately for the weather.

 

6.0  Travel to School ( car & minibus )

·         Parents are asked to exercise extreme caution when dropping off or collecting children by car.

 

·         The school will operate a "Drop and Go” policy at the front door, please do not park as this will exacerbate conditions in the car park.

 

·         If your child travels to school via the SPSP minibus then you will be contacted via text from the minibus driver by 7am if this service is NOT running.

 

·         Parents who wish to collect their children early due to the road conditions may do so, where safe to do so please call/email ahead to main reception first so we can have your child ready for you.

 

7.0 Alternative Collection arrangements

In the event of a closure /restricted opening, if you wish to prepare and give consent for your child to be able to go home with another family when a sudden closure is required , please confirm this in writing with the name of the alternative adult(s) to reception@spsp.org.uk . This will be added to our database. If you work a considerable distance from school, or are out of the area for any reason, this facility should ensure that you are not required to make an unsafe journey to come and collect your child.

 

8.0 Communication with School

Once a decision is made on either school closure or restricted opening then the school phone is likely to be very busy and it may not be possible to get through straight away, so we would ask you to please be patient or to email us if it is safe for you to do so.

 

 

9.0 Q&A – For adverse weather days when school remains open

 

Q: Will I be contacted ?

Yes, by one of the methods outlined above. However, school may not be able to contact parents individually.

 

Q: Do I need to contact school?

 If you decide not to travel because of the road conditions, please let us know so that we know the children are safe. This can be via email to reception@spsp.org.uk  or the school phone line (01246) 278522. If you are planning to come in to school but may be late, please also let reception know so we can make suitable provision for lunch and allocate children to classes which may be not be the usual groupings.

 

Q: Should I travel to school or not?

Always check your email for the latest conditions around the School. Parents and staff have to decide themselves whether it is safe for them to make the journey to school. Wherever possible, the school will try to ensure that there is someone at school to greet the pupils but if you arrive at school and no member of staff is present, your children must remain your responsibility and should not be left unattended at school.

If your child travels to school via the SPSP minibus service then you will be contacted via text from the minibus driver by 7am if this service is NOT running.

At pick up, please keep main Reception informed if you are delayed on your way to collect the children. As always, we will look after the pupils until you get there.

 

Q: Will there be outdoor playtimes? 

Yes. Outdoor playtimes will still take place as long as the senior member of staff on site, in consultation with the Site Manager, deems it safe to do so. Please ensure that your child has suitable clothing and sturdy shoes as a minimum.

Please note , on snowy days, pupils must have suitable clothes and footwear for snow with them and they should also bring some changes of clothing, including socks. If your child does not have these then they will have to remain indoors.

 

Q: When should I collect my child?

Parents who decide to bring their children to school are welcome to collect their child early if it suits them, otherwise please collect at the usual time , or the time communicated by the Headteacher if the school is placed under restricted opening owing to safety concerns over travel.

 

Q: What will be the impact on education?

The school will attempt to remain open and limit any impact on education but the safety of our pupils and staff is the main priority. On days when the school has restricted opening, children may not be taught by their usual teachers or in their usual classes, if a member of staff cannot make it in that day then they will email work to school and to parents email addresses by 9.30am.

 

10.0 Support if stranded in school

A member of staff will stay in school until all children have been collected from main Reception.

 

Food – the school kitchen holds a small stock of food throughout the term which can be used to ensure a snack for anyone stranded.

Heat – as the system is gas-fired, this should not be affected. In the event of breakdown and the necessity to close the school, communication will be through the means outlined above.

 

11.0 Snow Clearance and Salting

When the site is snowy or icy a small number of designated access routes will be identified and kept clear and gritted, by the Site Manager and available staff.  Thick snow may not be cleared as this can be safer than a cleared route that has frozen.  Compacted snow will be cleared and ice will be gritted.